Job: Career Education Grant Staff Aide

Coast Community College District

Career Education Grant Staff Aide

Performance Responsibilities
Under the general supervision of the Dean of Career Education, to perform general administrative work at a paraprofessional level in support of grants and grant activities; and to perform other related duties as assigned.

Job Close Date
11-24-2009

Campus
Orange Coast College

Department
OCC\IS\Business\Career

Shift
Regular

Job Category
Support Staff

Work Calendar
12 Mo Classified

Conditions of Employment
This is a temporary, full-time, 12-month per year position currently funded through June 30, 2010. The District reserves the right to extend, modify or eliminate this position depending on funding. The normal duty hours will be 8:00 a.m. to 5:00 p.m., Monday through Friday. The effective date of employment to be arranged with the supervisor.

Required Supplemental Questions

When you apply for this position, you will be required to answer these questions. In addition to answering the following questions, you will be required to attach and/or copy and paste a cover letter and resume to your application. Please have required documents ready before applying. (Required)

(Character limit per supplemental question is 1,200.)

1. Please describe your most recent position and job duties that are most closely related to the job description.

2. Please give us examples of your experience maintaining complex forms, databases, mailing lists, spreadsheets, mailing lists and report preparation.

3. How would you set up and maintain/organize an inventory system for four separate grants with multiple resources to track?

4. How do you prioritize your work?

5. Based on what you know about the position, what strengths do you bring to the position?

For additional help, please call Applicant Processing at (714) 438-4715, 8:00 a.m. to 5:00 p.m., Monday through Friday.

Additional Required Qualifications
Certificates

Work Schedule
8:00 a.m. - 5:00 p.m., Monday through Friday

Benefits:
The District provides a comprehensive benefits program effective the first calendar day of the month following the first day of regular employment. Dental and vision care plans for employees and dependents, and life insurance and income protection plans for employees are fully paid by the District. A variety of medical plans covering employees and their dependents are available, with the District paying the major portion of the cost. Other liberal benefits include, on an annual basis: vacation, 12 days the first year; sick leave, 12 days; holidays, averaging 12 days. Employees participate in both the Public Employees Retirement System and Social Security.

Receives Benefits:
Yes

Application Requirements
To be considered for employment you must submit a complete application packet. A complete application packet includes:
- Classified/Management Employment Application.
- Cover Letter highlighting your qualifications for the desired position.
- Current Resume.
- Answers to supplemental questions.

Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Please note: Possession of the minimum qualifications does not ensure an interview.

Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate the job you are applying to and your name.

For additional help, please call Applicant Processing at (714) 438-4715, 8:00 a.m. to 5:00 p.m., Monday through Friday.

Vacancy ID
O-006-10

To apply, please visit: http://www.cccdjobs.com/applicants/Central?quickFind=51218

EOE

Minimum Qualifications:

Faculty/Educational Administrators complete the Equivalency Application only if you do not meet the minimum qualifications for the position you are applying to, and you wish to be considered.

Knowledge of:
1. Modern office practices, procedures and equipment, including use of computers for advanced word processing, spreadsheet and other financial software, database applications, presentation, page layout, Web navigation and Web research.
2. Principles of business letter and report writing including the proper use of English, spelling, grammar, and punctuation.
3. Business phone etiquette.
4. Business math and budgeting procedures.
5. Principles of budget and fiscal record keeping.
6. Principles of office administration.

Ability to:
7. Perform a variety of complex administrative and clerical duties, exercising discretion and judgment.
8. Plan and organize work to meet deadlines and complete assignments using independent judgment and action.
9. Communicate effectively both orally and in writing, and understand and follow oral and written directions.
10. Communicate effectively and with a variety of individuals and groups; establish effective relationships wit those contacted in the course of work and participate as a successful team member.
11. Read, understand, analyze, and apply complex written materials.
12. Operate a computer and utilize all assigned business software applications.
13. Perform basic business math for fiscal recordkeeping and budgeting.
14. Work effectively with a variety of personalities in a fast-paced deadline driven office.

Education and Experience:
15. Completion of at least one year of college level course work in related subject areas.
16. At least three years progressively responsible administrative experience.
17. Or, any combination of education and experience that would provide the required equivalent qualifications.