City of Anaheim
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Part Time Program Specialist - Adult Sports Leagues
at City of Anaheim
The City of Anaheim Community Services Department is seeking a Program Specialist to help coordinate the Adult Sports Leagues. This position will assist with the league management of the Adult Basketball, Flag Football, and Softball Leagues with an emphasis in coordinating and expanding the Adult Soccer League. This position will help coordinate day-to-day league operations including league registration, game schedules, updating stats, maintaining communication with team managers and training, scheduling, and evaluating staff to ensure quality programming. This is a part-time position of approximately 20 hours per week that may include evenings, weekends, and holidays. Bilingual candidates are encouraged to apply.DISTINGUISHING CHARACTERISTICS:This class in the Recreation Services series has lead, program coordination, administrative, and/or day-to-day operational responsibilities. Incumbents are responsible for supervising, coordinating, and participating in recreation programs to ensure that City facilities, recreation programs, activities, and service are safe and effective and provide the highest level of customer satisfaction for public use. Responsibilities include planning, scheduling, and directing the recreation program operations, activities, and services in a timely manner, and performing a wide variety of tasks in the operations and activities of a recreation program and/or facility. This class is distinguished from the Senior Program Specialist in that the latter is responsible for all program planning, staff supervision, and administration for a particular recreational program area.
- Essential Functions
The following functions are typical for this classification. The incumbent may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Responsibilities and duties may include, but are not limited to, the following:
WHEN ASSIGNED TO TREE POWER PROGRAM:
- Under the direction of the Community Services Senior Program Specialist, coordinate and assist with the Adult Sports Leagues.
- Train, schedule, and evaluate staff.
- Order and maintain equipment and supplies
- Prepare reports and maintain records
- Plan, organize, implement, lead, and assist in one or more recreation program, activities, and/or systems at one or multiple sites.
- Plan, develop, and provide recreation program work; research excursion sites; communicate status of activities and services to appropriate personnel.
- Assist in ordering supplies and materials for projects and activities; reserve needed buildings and equipment.
- Assist in the recruitment and selection of staff and volunteers; provide training, orientation, and guidance to assigned staff; provide input to performance evaluations.
- Monitor facility use; open, close, and secure buildings for events and assist in the supervision and preparation of the facility and amenities for patron use.
- Train staff and volunteers in work methods and relevant safety precautions.
- Act as a City representative, in person and over the phone, to patrons and the general public concerning questions, problems, concerns, and activities in the provision of recreation program operations, activities, and services.
- Document all incidents involving injury, behavioral problems, and/or any unusual events; communicate as appropriate to supervisor, parents, and others.
- Update and implement policies and procedures, including standard operating procedures for assigned programs and facilities.
- Participate in ensuring compliance with relevant permitting and licensing laws and guidelines; maintain and update all records required by Federal, State, and local regulatory agencies; interpret and apply policies, procedures, laws, codes, and regulations; assist in education about the enforcement of rules and regulations; ensure adherence to rules and ordinances.
- Ensure the safety of the public and staff at all times by inspecting, patrolling, monitoring, and instructing on the safe use of program facilities, equipment, and supplies; maintain a safe, clean, and tidy environment; report unsafe conditions or illegal activities.
- Assist and participate in recreation services special events, including setting up and taking down equipment and materials and facilitating activities.
- Develop and prepare brochures, flyers, newsletters, and other materials; process registration in the Department's program registration and facility reservation system, fees, refunds and deposits.
- Attend regular staff meetings; maintain positive working relationships with co-workers, other departments and outside agencies.
- Administer basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) as necessary.
- Perform related duties and responsibilities as required.
- Set appointments, coordinate homeowner participation and instruct residents on proper care and maintenance of trees.
- Meet residents/owners at their properties to conduct audits and help them select the right trees for the site; distribute follow up information to residents.
- Organize and/or perform tagging, moving, watering, delivering, and planting trees.
- Experience and Training Guidelines: Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities are as follows:Experience: Two (2) years of experience related to the recreation or tree power programs to which assigned.Knowledge of:
- Bilingual in Spanish.
- Experience in sports programming
- Experience working with the public
- Techniques for providing a high level of customer service
- Knowledge of Microsoft Office products and league registration and scheduling software
- Basic principles of employee and volunteer supervision and training; principles, practices, and service delivery needs related to the program area(s) to which assigned.
- Procedures for planning, implementing, and maintaining a variety of recreation and leisure activities and programs; recreational, cultural, age-specific, and social needs of the community.
- Applicable Federal, State, and local laws, regulations, codes, and guidelines related to the program area and facilities to which assigned.
- Recreation site management and oversight; safety principles and practices, including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods; applicable safety precautions and procedures related to the program area(s) and facilities to which assigned.
- Principles and practices of basic public relations techniques.
- Principles and procedures of record keeping, cash handling, and report preparation; business arithmetic and statistical techniques.
- Modern office practices, methods, computer equipment and computer applications.
- English usage, spelling, vocabulary, grammar, and punctuation.
- Techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the City in contacts with the public.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff.
- The ability to communicate both orally and in writing
- The ability to maintain effective working relationships with others
- Plan, oversee, implement, and coordinate assigned recreation program operations and activities, as well as staff, contractors, and volunteers.
- Plan and prepare recreation activities, reports, and other related program materials.
- Understand the organization and operation of recreation programs and facilities necessary to assume assigned responsibilities.
- Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
- Work independently while supervising facilities and user groups.
- Understand, interpret, and apply facility use policies and procedures.
- Provide courteous assistance to facility patrons.
- Lift and move tables and chairs and arranging facilities for community events and/or meetings.
- Handle rescues, medical emergencies and injuries in a calm and effective manner, including providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR).
- Maintain facilities and equipment in a clean, safe, and secure manner.
- Learn and operate the CivicRec registration information system.
- Operate modern office equipment including computer equipment and software programs.
- Maintain accurate logs, records, and basic written records of work performed.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Note: Possession of a current (less than two years) tuberculosis clearance slip by date of appointment. Fingerprinting at the time of hire is a state-mandated requirement for all employees having direct contact with minors.
- Supplemental Information
- This is a part-time position usually averaging 20 hours per week. A minimum number of hours is not guaranteed.
IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Monday, July 1, 2019 at 5:00 p.m. Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.
The selection process will consist of a minimum of skills examination and oral interview.
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from competition. Stating "see resume" is not an acceptable substitute for a completed application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
Equal Opportunity Employer