City of Glendale

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Payroll Specialist II

at City of Glendale

Posted: 12/5/2018
Job Status: Full Time

Job Description

Under general supervision, this journey-level classification in the Payroll Specialist Series performs complex and independent payroll support duties.  

Essential functions of the job include, but are not limited to, the following:
Prepares and processes payroll and other financial documents. Reviews, calculates and processes payroll changes and adjustments. Reviews and reconciles payroll records.

Performs data entry and maintains payroll records related to employee changes, deduction set up, direct deposits, leave banks, tax adjustments, etc.

Provides effective customer service and communication to all employees on Payroll related matters in a timely and professional manner.

Coordinates timekeeping activities and maintains payroll records.

Ensures all payroll and benefit duties are performed in a timely and accurate manner and are executed in accordance with all Federal, State Wage and Hour laws, tax regulations, and City policies and MOU guidelines.

Ensures timely and accurate close of payroll and confirmation process.

Reviews and maintains updated procedures. Assists and coordinates the workflow and procedures between Payroll and City departments.

Verifies data entry to ensure correct calculation of payroll transactions and troubleshoots discrepancies.

Prepares direct deposit information for transmittal to the bank before established deadlines.

Calculates and prepares final checks for employees separating from the City.

Validates payroll adjustments based on changes in deductions and calculates amounts for wage assignments and child support.

Generates payroll and financial reports using queries and other report writing tools.

Responds to requests for employment and income verification.

Maintains traditional and automated filing systems by sorting, filing, shelving or storing materials, and checks accuracy and completeness of information being filed.

Sorts incoming mail or packages into categories requiring a variety of handling, routing or filing procedures.  Prepares materials for mailing.

Provides payroll reports to departments and management. Initiates direct deposit files on bank website.

Monitors bank activity for direct deposit returns.

Creates and sends positive pay files to the bank.

Maintains position control data and processes Human Resource requisitions and related transaction forms.

Assists with reconciling and maintaining all Payroll related accounts.

Performs Worker's Compensation payroll processing duties. Serves as 457/401 benefits liaison.

Balances and prepares Payroll Tax Returns.

Processes Payroll Tax Deposits.

Prepares accounting journal entries.

Researches, reviews, reconciles, and maintains all payroll related items.  

Calculates and processes taxable benefits.

Compiles monthly payroll reports for month-end entries.

Provides timely Payroll entries for General Ledger processing.

Ensures Department services are provided with the highest customer service and ethical standards.

Assumes responsibility for ensuring the duties of the position are performed in a safe, efficient manner.

Performs other related duties as assigned or as the situation requires.

Skill / Requirements

Experience
Three years of progressively responsible experience working in a payroll unit or section.  

Education/Training
An Associate's Degree in Accounting or a related field is required.

License(s)/Certification(s)
Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) certification is highly desirable.