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Administrative Assistant

at NBCUniversal

Posted: 7/11/2019
Job Reference #: 456712
Keywords: office

Job Description

Job Title
Administrative Assistant

Business Segment
Filmed Entertainment Group

Role Summary:
This Administrative Assistant is a key member of the creative Film Music team reporting to the Senior Vice President of Film Music. This Administrative Assistant will be working in a fast paced, demanding work environment and be responsible for maintaining a smooth workflow for various key members of the Film Music team. 

Essential Responsibilities:
  • Heavy phone management, roll calls, provide notes for calls as requested
  • Maintain & coordinate schedules for the members stated above, compile & submit expense reports, create reports & materials for meetings
  • Coordinate executive, project & scoring related travel, organize & file contracts and other administrative duties as needed
  • Liaise daily with colleagues at record labels, publishers, music management companies, talent agencies, etc.
  • Assist project executives as needed with music research projects & music searches & collection of outside music submissions
  • Research song information to complete clearance forms for licensing department
  • Coordinate and distribute scripts, subsequent drafts/pages to department
  • Assist in maintaining internal & external department distribution lists
  • Work synergistically with other team members in maintaining and updating the department’s new music drive
  • Help maintain film music budgets (source & score production) and song breakdown reports. Cross reference cost reports and ensure all invoices are properly input in music budgets
  • Assist with day-to-day administrative needs of the Back Lot Music team, including processing and tracking of invoices
  • Maintain inventory of office supplies & shipping materials on a weekly basis

    Job Number

    Posting Category
    Administrative Support

    United States

    Film Music

    About Us
    At NBCUniversal, we believe in the talent of our people. It’s our passion and commitment to excellence that drives NBCU’s vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. It’s what makes us uniquely NBCU. Here you can create the extraordinary. Join us.


    Career Level

    Basic Qualifications:
  • Proficient in Microsoft Word, Excel & Outlook
  • iTunes and Mac proficiency
  • Minimum of 2 years administrative experience ideally in the music for film or television industry
  • Excellent organizational skills and strong attention to detail is a must
  • High attention to detail, organized and able to meet tight deadlines

    Eligibility Requirements:
  • Interested candidates must submit a resume/CV online to be considered
  • Must have unrestricted work authorization to work in the United States
  • Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

    Desired Characteristics
  • Ability to multi-task, work & prioritize tasks in a fast-paced, high stress office
  • Strong verbal and written communication skills; the ability to communicate effectively to all levels of employees and management
  • Personable, team-oriented; have the ability to work with a variety of different personality-types
  • Experience and knowledge of the music industry
  • Proven ability to exercise discretion and integrity
  • Self starter, punctual
  • Accountable; takes ownership and pride in their assignments and day-to-day tasks
  • Bachelor’s degree strongly preferred

    Universal City

    NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.