Santa Monica College

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Assistant Director of Facilities Maintenance

at Santa Monica College

Posted: 7/9/2019
Job Status: Full Time
Job Reference #: 2483753
Keywords: office

Job Description

Overall Job Objective


Merged Promotional and Open Competitive

Santa Monica College's Maintenance department is undergoing  transformative changes to enhance the quality and efficiency of service that we provide to our students and staff. We are seeking a collaborative and steadfast leader with a strong technical background in multiple construction trades to join the SMC family as our new Assistant Director of Facilities Maintenance.  

What You Will Bring to the Table:
The ideal candidate will possess extensive management experience overseeing maintenance, skilled crafts, utilities, and mechanical and energy management services for a large, complex, multi-site public sector environment, as well as broad, extensive knowledge of related industry standards and best practices.  This extensive knowledge and experience will be supplemented by experience leveraging technology and data analytics to evaluate and enhance business operations and decision making.  The selected candidate will demonstrate exceptional leadership and change management skills, as needed to guide the Maintenance department through challenging operational transitions and develop and retain a highly competent and service-oriented department team.  This individual will have prior experience effectively navigating through politics, policies and procedures to accomplish goals and promote positive employee relations in a unionized organization.   Finally, this individual will possess excellent communication and collaboration skills to support college staff, students, and partners in process improvement initiatives and regulatory navigation.

This position is scheduled to work Monday through Friday from 8:00 A.M. to 5:00 P.M., 40 hours per week, 12 months per year. 

Full-time management employees of Santa Monica College are entitled to a number of benefits, including:
  • 16 paid holidays
  • 24 paid vacation days
  • 12 paid illness days
  • Fully paid medical, dental, and vision-care coverage (including eligible dependents)
  • Membership in California Public Employees Retirement System (CALPERS)
  • 5% increase in base pay for every 5 years worked with SMC, up to 35 years of service.
  • FREE Big Blue Bus access and monthly incentives for eligible employees through the Sustainable Transportation Incentive Program,

NOTE: Generally, new employees start at the first step on the salary schedule. A new permanent classified employee may request a higher starting salary placement based on recruitment issues and/or additional training and experience which greatly exceeds the minimum requirements.

Selection Process
The selection process tentatively consists of a Training & Experience Evaluation (pass/fail) and a Qualifications Appraisal Interview (weighted 100%), which may include a technical project. Candidates must be successful on all examination parts to be placed on the eligibility list.

The list from this recruitment will be used to fill the current vacancy, and will also be utilized to fill any vacancies that may occur during the one year life of the Eligibility List, which may include permanent and temporary positions.

Santa Monica College reserves the right to modify the stated examination components and weights prior to the administration of any examination.

Communication for this exam will be via e-mail. You must check your e-mail on a regular basis to be informed of your status for this exam.

The Santa Monica Community College District is committed to the principles of equal employment opportunity. All qualified applicants for employment, as well as District employees, shall have full and equal access to employment opportunity. No person shall be subjected to unlawful discrimination in any program or activity of the District. The District's Board Policy 3120 (Equal Employment Opportunity and Nondiscrimination in Employment) may be accessed at:" 

"Santa Monica College encourages candidates that are equity-minded to apply. SMC is a minority-serving, Hispanic-serving institution. We actively seek to attract candidates from minority groups that value equity, diversity, and inclusion. Equity, diversity, and inclusion are built into the culture at SMC, and are an essential component of the work that we do. SMC is committed to racial and socioeconomic diversity as it is a reflection of our student population and we strive to hire candidates that share this commitment."

Examples of Duties

Manages maintenance requests for repair, replacement, preventative maintenance, and facilities remodeling; oversees facilities work order systems.

Coordinates and inspects work related to facilities, planning and operations, including inspection work of contractors for maintenance projects and ensures compliance with District standards, building, health and safety regulations, education codes, and other applicable federal, state and local laws and regulations.

Oversees the District's maintenance and mechanical system operations, including the Central Plant; communicates with administration and management to coordinate activities and programs.

Assists the Director with overseeing ongoing physical inspection of District facilities, development of priorities, and the creation of work orders for necessary repairs, replacements, and modifications to substandard facilities.

Confers with direct reporting staff to plan, develop and implement programs and support services in assigned areas of responsibilities; coordinates work assignments; schedules and reviews work to assure compliance with established standards, requirements and procedures; assures employee understanding of established requirements.

Monitors, controls, and authorizes expenditure of funds in accordance with established fiscal guidelines.

Oversees the scheduled servicing and corrective repair of maintenance vehicles; generates reports on equipment status, staff allocations and service delivery levels.

Participates in selection and hiring, training, work assignment, supervision and evaluation.

Prepares and maintains various records and reports related to projects, work orders, plans, specifications, inspections, expenditures, inventory, facility use, hazardous waste, personnel, waste management, budgets and assigned activities; assures mandated reports are distributed to appropriate governmental agency according to established timelines.

Assists with the District's capital facilities program, including hazardous material abatement and energy management plans.

Develops, organizes and implements long and short-term programs and activities designed to develop assigned facilities and services

Assists the Director with the management and updating of the District Design Guide for new facilities and facility modifications.

Oversees scheduled maintenance and hazardous materials projects; makes recommendations and oversees implementation; administers contracts after successful bid is awarded.

Reviews architectural and engineering drawings to optimize efficiency of utilities and comply with District needs for maintenance service and durability.

Oversees the optimization of the District's energy management systems and asbestos abatement programs; ensures that programs comply with District and governmental standards and codes; coordinates implementation of the Southern California Air Quality Management District (AQMD), California Environmental Quality Act (CEQA): and  regulations with regard to District equipment.

Serves on various college committees; attends and conducts a variety of meetings; communicates with other administrators, personnel and contractors to coordinate activities and programs; resolves issues and exchanges information.

Assists the Director in developing and implementing the District's five-year Deferred Maintenance Program, Preventative Maintenance Program, and Hazard Mitigation Program.

Performs other related duties as requested or assigned.

Examples of essential duties are descriptive and not restrictive in nature and are generally listed in descending order of importance.

Minimum Qualifications

Education Requirement:
Bachelor's degree or equivalent from an accredited university or college.

Experience Requirement:
Four years of progressively responsible experience with facilities construction and maintenance management, including two years of supervisory experience.

Education/Experience Equivalency:
Experience and/or education of the same kind, level, or amount as required in the minimum qualifications may be substituted on a year-for-year basis.

Licensure and/or Certification:
None required.

Supplemental Information

MERIT SYSTEM: Santa Monica College is a merit system employer committed to the following principles: 1) Hiring and promoting employees on the basis of ability through competitive selection; 2) Fair compensation on the basis of like pay for like work; 3) Retaining employees on the basis of performance 4) Training for high quality performance; 5) Assuring fair treatment of employees without illegal discrimination; 6) protecting employees against political coercion; and 7) Providing for due process in the event of disciplinary action

APPLICATION PROCEDURE: Official SMC application forms and related materials must be fully and correctly completed for each examination. A separate application must be submitted for each position. Resumes may be submitted for any position, but will not be accepted in lieu of a District application. The Personnel Commission may obtain confidential employment references from current and previous employers after you complete an "Authorization to Release Information" form at the Final Selection Interview. Within approximately two weeks after the closing date, applicants will be notified regarding the status of their application. Applicants requiring special application, testing, or interview arrangements due to a disability, should notify the Personnel Commission office at the time of application submission. The District does not return materials submitted.

SELECTION PROCEDURE: Examinations may consist of a written or performance test, an evaluation of training and experience, an oral examination or interview, or other tests determined by the Personnel Commission office. Additional credit is added in entry-level examinations to the composite passing score of qualified veterans for war service (5 points) and disabled veterans (10 points) upon presentation of proof of veteran status at the time of application. Requests for reconsideration of questions contained in written examinations must be made in writing on the day the test is administered. Applicants selected for an oral interview will be notified in writing of the time and place of the interview. Interviews are conducted by a Qualifications Appraisal Interview Panel. Travel costs related to the examination/interview will be borne by the applicant. Final test results are e-mailed or mailed within approximately 15 days after the examination/interview. Requests to review scores must be made during the five day review period following notification results.

ELIGIBILITY LIST: Candidates who attain a passing score on each part of the examination will be placed in rank order on the Eligibility List. The Eligibility List is available for review by exam candidates for a five-day review period following notification. Unless otherwise indicated, Eligibility Lists are established for a period of one year. Eligible's names will remain on the List until they are hired, decline three interview opportunities, or make themselves unavailable. Unless otherwise stated on the Job Bulletin, when a Promotional and Open-Competitive List is established, the Promotional List will be used first. Final selection will be made from the appropriate Re-employment or Transfer List, if any, and from the top three ranks of Eligibles that are "ready and willing" to accept the vacant position, and who meet any required BFOQ. It is the candidate's responsibility to notify the Personnel Commission office of any e-mail address, street address and/or phone number changes. Eligibles will be certified only for the locations and shifts they indicated on the availability statement completed at the interview. An eligible may change their availability by notifying the Personnel Commission office.

ADDITIONAL REQUIREMENTS: All offers of employment are conditional, based upon successful completion of: 1) Fingerprinting/Conviction Clearance: State law requires that all employees be fingerprinted to check for, or verify, conviction records. All candidates with a conviction record for any offense, other than minor traffic violations, must file a Conviction Record Statement in the Personnel Commission Office. Conviction records will be fully investigated. A record of conviction will not automatically disqualify an applicant, but failure to list all convictions may result in disqualification or dismissal; 2) TB Test: All persons selected must successfully pass a tuberculin skin test or chest x-ray; 3) Eligibility to Work: Upon hire, each new employee must complete an I-9 Form and present supporting documents establishing proof of identity and employment eligibility as outlined in the Immigration Reform and Control Act.

In compliance with the Immigration Reform and Control Act of 1986, Santa Monica College requires that all new employees provide documentation to establish both work authorization and identity.

PROBATION PERIOD: New Management Employees become permanent upon successful completion of 12 months of work.

SALARY AND BENEFITS: Beginning Salary: Based upon training and experience that is directly related to their classification that exceed the minimum qualifications, new permanent Management Employees may request higher salary placement. The maximum initial placement is on Step C of the salary schedule without special authorization from the Personnel Commission and Board of Trustees. Advanced salary placement must be requested at the time of hire and is subject to verification of qualifying training and experience. Vacation and Sick Leave: Management employees receive vacation at the rate of two days per month and sick leave at
the rate of one day per month. Longevity increments of 5% are granted at the completion of 5, 10, 15, 20, 25, 30 and 35 years of service. Holidays: Management employees receive 16 paid holidays per year. Benefits: Permanent full-time employees receive fully paid medical, dental, and vision-care coverage. Benefits for permanent part-time employees are prorated according to the number of hours worked per week.