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Executive Assistant I

at Viacom Inc.

Posted: 4/30/2019
Job Reference #: 8611
Keywords: office

Job Description

  • Location : CityStateForPostingHollywood, CA
    Brand
    Paramount Pictures
    Job Locations
    US-CA-Hollywood
    iCIMS ID
    2018-8611
  • Overview and Responsibilities

    We are seeking a seasoned Executive Assistant to support the Executive Vice President for World Wide Home Media Sales and Distribution and the Senior Vice President for Home Media Operations.

    • Manage executives’ inbox, calendars and meeting set up
    • Coordinate executive communications, including taking and logging calls, responding to emails and interfacing with clients
    • Acting as a point of contact among executives, employees, clients and other external partners
    • Maintain and circulate agendas for department and customer meetings
    • Filing and retrieving records, documents, and reports
    • Helping prepare for meetings
    • Accurately recording minutes from meetings
    • Preparing, reports, memos, and other documents
    • Researching data to prepare documents for review and presentation
    • Creating visitor gate passes and greetings
    • Using various software, including Salesforce and Microsoft office suite with focus on Outlook, Word, Excel, and Powerpoint
    • Making travel arrangements
    • Preparing travel and entertainment expense reports
    • Performing office duties that include ordering supplies and managing a records database
    • Oversee Paramount’s consumer response programMonitor Paramount 3rd party providers

    Basic Qualifications

    • Experience as an Executive Assistant reporting to senior management
    • Advance Microsoft Office skills with an ability to become familiar with form-specific software
    • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

    Additional Qualifications

    • 4+ years Executive Assistatn expereicne reproting to senior managment, preferred.
    • A proactive approach to problem-solving with strong decision-making skills
    • Professional level verbal and written communications skills
    • Friendly and professional demeanor
    • Exceptional interpersonal skills
    • Discretion, diplomacy and integrity